Privacy Policy
Last updated: June 2026
This Privacy Policy describes how Avid Guitar Studio (“Avid Guitar Studio,” “we,” “our,” or “us”) collects, uses, and shares information when you use our website avidguitar.com (the “Site”) and related online services (the “Services”).
Avid Guitar Studio is operated by Fitness Providers LLC (Voice 360) from Palm Beach County, Florida, USA.
By using the Site or submitting information through our forms, you agree to the practices described in this Privacy Policy.
1. Information We Collect
We collect information in three main ways: information you provide directly, information collected automatically, and information we may receive from third parties.
1.1 Information You Provide to Us
You may provide information when you:
Fill out a contact form, lesson request form, booking form, or intake form
Book lessons through our website or Student Portal
Register for lessons through our Student Portal, which may be powered by My Music Staff or another studio management system
Communicate with us by email, form, text, phone, or other channels
Use or inquire about ESA, scholarship, homeschool, or school-choice funding options
This can include:
Contact details, such as name, email address, phone number, location, and time zone if provided
Student details, such as student name, age, experience level, interests, lesson goals, instruments, performance background, and learning needs
Scheduling details, such as preferred lesson days, times, time zone, availability, and booking history
Program details, such as whether you use a homeschool, ESA, scholarship, or school-choice program, and which state or program you are using
Messages and communications, including information you choose to include in free-text fields, emails, intake forms, or replies
Account details provided through the Student Portal or studio management system, including information needed to manage scheduling, billing, family accounts, invoices, and lessons
You may choose not to provide certain information, but that may affect our ability to respond to your inquiry, schedule lessons, provide Services, or assist with ESA or school-choice documentation.
1.2 Information Collected Automatically
When you use the Site, we and our service providers may automatically collect certain information about how you access and interact with it, such as:
Device and browser information, including IP address, browser type, operating system, device identifiers, referring URLs, and general location information
Usage data, including pages visited, links clicked, time and date of visits, navigation paths, and general interaction data
Cookies and similar technologies, including small files stored on your device to help us remember preferences, improve functionality, support security, and understand how the Site is used
We primarily use this information to operate, maintain, secure, and improve the Site and to understand visitor trends and overall engagement.
1.3 Information from Third Parties
We may receive information about you from third parties, including:
Studio management and scheduling tools, such as My Music Staff, if you register an account, book lessons, manage your schedule, or view billing information
Payment processors or billing platforms used in connection with our Services
ESA, scholarship, or school-choice platforms if you use education funding for lessons
Video lesson platforms, such as Google Meet, Zoom, or FaceTime
Social media platforms, referral sources, or directories if you contact us through those channels or follow links to our Site
The information we receive depends on the settings, permissions, and policies of those third-party services.
2. How We Use Your Information
2.1 Providing Lessons and Managing the Studio
We use your information to:
Schedule, reschedule, and manage guitar, piano, bass, ukulele, music theory, ear training, improvisation, composition, songwriting, and creative musicianship lessons
Manage your Student Portal account and related studio records
Communicate about lesson logistics, lesson links, lesson content, practice, progress, and studio updates
Support students across lesson areas such as guitar, piano, bass, ukulele, music theory, ear training, improvisation, composition, songwriting, and creative musicianship
2.2 Responding to Inquiries
We use your information to:
Answer questions sent through forms or email
Help you decide which lesson type or scheduling option may be the best fit
Provide information about availability, rates, platforms, lesson length, ESA options, and studio policies
2.3 Billing and Administration
We use your information to:
Handle invoices and payments through our studio systems and payment partners
Document services provided for ESA, scholarship, or school-choice programs when applicable
Maintain internal business, accounting, tax, and administrative records
2.4 Improving the Site and Services
We use your information to:
Understand how visitors use the Site
Improve the design, content, features, and functionality of our online materials
Evaluate and enhance our Services, policies, communications, forms, and lesson offerings
2.5 Limited Marketing and Communication
We may use your information to:
Send occasional updates about lesson openings, studio news, helpful resources, or new offerings
Send follow-up emails related to forms you submit through the Site
Communicate about scheduling, availability, ESA information, or related services
You may opt out of non-essential marketing emails at any time by using the unsubscribe link in the email, if provided, or by contacting us directly.
2.6 Legal and Safety Purposes
We may use or disclose information as needed to:
Enforce our studio policies, terms, agreements, and booking rules
Protect the rights, privacy, safety, and property of students, families, teachers, staff, and the studio
Comply with applicable laws, legal processes, court orders, or lawful requests from authorities
3. Cookies and Tracking Technologies
We may use cookies and similar technologies to:
Remember your preferences and improve basic functionality
Understand how visitors use the Site
Support analytics, performance measurement, security, and spam prevention
If we use tools such as Google Analytics, Meta Pixel, reCAPTCHA, or related plugins or integrations, those services may collect information in accordance with their own privacy policies and terms.
Depending on your location, you may be able to control cookies through your browser settings or any consent tool made available on the Site. Some parts of the Site may not function properly if you disable cookies.
4. How We Share Your Information
We do not sell your personal information. We may share information in the limited circumstances described below.
4.1 Service Providers
We may share information with trusted third-party service providers who help us operate the Site and manage the studio, such as providers for:
Website hosting, security, backups, and technical support
Studio management, scheduling, billing, and account administration, such as My Music Staff
Email and communication tools, such as Mailchimp or similar providers
Analytics and performance tools, such as Google Analytics and related plugins or integrations
Payment processing and billing support
Spam prevention, form security, and reCAPTCHA tools
These providers are permitted to use your information only as necessary to perform services on our behalf and are expected to protect it appropriately.
4.2 Payments & ESA / School-Choice Programs
If you pay through third-party processors or platforms, you will provide your payment information directly to those services. We do not store full payment card details on our own systems unless expressly stated otherwise.
If you use an Education Savings Account (ESA), scholarship, or other school-choice program:
We may share limited information with the relevant program or platform as needed to verify enrollment, request payment, document services provided, submit invoices, or assist with program requirements.
We may receive information from those programs regarding approvals, denials, reimbursements, purchase orders, payments, or documentation needs.
Your use of those platforms is governed by their own privacy policies and terms.
4.3 Legal Requirements and Safety
We may disclose information if we believe it is reasonably necessary to:
Comply with applicable laws, regulations, legal processes, or court orders
Respond to valid requests from law enforcement or government authorities
Protect the rights, property, privacy, or safety of students, families, teachers, staff, the studio, or others
4.4 Business Changes
If Avid Guitar Studio, Fitness Providers LLC, Voice 360, or related operations are reorganized, transferred, sold, merged, or otherwise involved in a business transaction, your information may be transferred as part of that process. We will take reasonable steps to help ensure continued protection of your information.
5. Data Retention
We retain personal information for as long as reasonably necessary to provide lessons and manage your account, respond to inquiries and maintain communication records, comply with legal, tax, accounting, ESA, and administrative obligations, resolve disputes, and enforce our agreements.
When information is no longer needed, we may delete it, de-identify it, or anonymize it so that it can no longer be reasonably linked to an identifiable person.
6. Data Security
We take reasonable technical and organizational measures to help protect your information from unauthorized access, loss, misuse, or disclosure. These measures may include SSL or similar encryption where appropriate, password-protected systems and access controls, security plugins, hosting protections, administrative safeguards, and reputable service providers that implement their own security safeguards.
However, no method of transmission over the internet or method of electronic storage is 100 percent secure, and we cannot guarantee absolute security. In the event of a data incident involving personal information, we may take steps to investigate, mitigate harm, and provide notice as required by applicable law.
7. Children’s Privacy
We serve children and teens through lessons, but we primarily collect information from parents or legal guardians, not directly from children under 13.
We do not knowingly collect personal information from a child under 13 without parental consent or other authority required by applicable law.
If you believe a child has provided us personal information without appropriate permission, please contact us and we will take reasonable steps to review the situation and, where appropriate, delete the information.
8. Your Choices and Rights
Depending on your location and applicable law, you may have rights related to your personal information, such as:
The right to access certain information we hold about you
The right to correct inaccurate or incomplete information
The right to request deletion of certain information, subject to legal and operational requirements
The right to opt out of non-essential marketing communications
The right to control cookies or tracking where applicable
To exercise any of these rights, please contact us using the details below. We may need to verify your identity before responding to certain requests.
9. Third-Party Links
The Site may contain links to third-party websites or services, such as:
Social media platforms
Payment platforms or scheduling tools
ESA or school-choice program portals
Student Portal or studio management services
Video lesson platforms
Directory profiles or external resources
We are not responsible for the privacy practices, policies, security, or content of those third-party sites or services. We encourage you to review their privacy policies before providing personal information.
10. International Visitors
Avid Guitar Studio is based in Palm Beach County, Florida, USA. If you access the Site from outside the United States, your information may be transferred to, stored, and processed in the United States or other countries where our service providers are located.
By using the Site and providing information, you acknowledge that your information may be transferred to and processed in countries that may have data protection laws different from those in your country of residence.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, services, tools, or legal obligations. When we do, we will revise the “Last updated” date at the top of this page.
If we make material changes, we may provide additional notice, such as posting a notice on the Site. We encourage you to review this Privacy Policy periodically.
12. Governing Law
This Privacy Policy, and any disputes relating to it or to our handling of personal information, will be governed by and construed in accordance with the laws of the State of Florida, without regard to its conflict of law principles.
Any disputes arising out of or relating to this Privacy Policy or the Site will be subject to the jurisdiction of the state and federal courts located in Palm Beach County, Florida, as further described in our Terms of Use.
13. Contact Us
If you have any questions about this Privacy Policy or how we handle your information, please contact us at:
Avid Guitar Studio
Palm Beach County, Florida, USA
Email: Bailey@AvidGuitar.com
